K - Procedure for the consumption of assets and payments on account

This document has been written in order to describe step by step, the setting and the use of the consumption of expired assets and instalments.

This procedure makes it possible to treat the assets in an accounting manner by generating a sale with VAT that will be settled by the credit to be paid

Regarding deposits a sale without VAT will be generated. This will be paid by the deposit to be paid.

Prerequisite settings:

This procedure requires the configuration of families, sales reasons and accounts, the periodicity of initiation of the treatment.

Family management:

It is necessary to set the ~CONSO_ACOMPTE family with a VAT rate of zero.

Indeed, the deposit is not subject to the calculation of VAT, it is not necessary to have VAT on the sale which will settle the deposit.

Menu :

Path: Management / System Setup / Family Management

Add the ~CONSO_ACPTE value to settle down payments without VAT

Values to set:

Family: ~CONSO_ACPTE

VAT rate: 0

VAT account collected: ask the accounting department

Commission: 100%

Switchover date: empty

Accounting configuration of reasons for sale:

It is necessary to fill in a special profit account for families ~CONSO_ACPTE and ~CONSO_AVOIR

Menu :

Path: Management / Periodic treatments / Shop accounting export

At the bottom of the screen:

Screenshot:

Values to set:

Add the 2 values frame

Validate the account number with accounting/

Complete each field:

Setting the validity period of credit notes and advance payments:

Global configuration of the sign

This configuration is global, it allows to define the validity periods of the credits and deposits for all stores.

Menu :

Path: Management / System setup / System setup

Tab : 'Folder'

At the bottom of the page:

Setting up in the shop

• If for a shop, no value is defined, that of the folder (previous chapter) will be taken into account
• If a shop has defined values, they will be taken into account and not that of the folder

Menu :

Path: Management / System configuration / Store setup

• Choose the store
• 'Settings' tab

At the bottom of the page:

Operation:

Description of each step to perform the action

Deletion of assets

Menu :

Path: Management🡪 Periodic processing🡪 Consumption of expired assets

If nothing is displayed (as below) it is because there is no expired.

Otherwise this appears:

Selection:

Start by selecting the assets you want to sell.

By default they all are.

You can uncheck them all by unchecking the first one (in the table header)

Option:

The 'Selector of a seller' field, allows you to define the seller who will be used to make the sale in order to pay off the credit.

By default it will be positioned on SELLEROFTHESALE so that the system takes over the seller of the sale related to the credit.

Launch:

In the background:

The email field is used to define the email address to notify when you have clicked ONLY on the button below

In direct processing:

Just click on the following button:

Treatment log:

At the very bottom of the page, it is possible to

• View the content of the processing log
• and also to erase it (ineluctably)
  

When you click on the first button, the log is displayed below:

Deletion of deposits:

Menu:

Path: Management / Periodic treatments / Consumption of expired instalments

The operation is exactly the same as for the previous chapter